DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 7/17/2019
In Attendance: Shawn Albert, Joseph Bock, Danny Kaiser, Don Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr, Jim Hummer
Guests: Susan Sebens, Sandy Stanford, Marcie Walters
I.Meeting called to order at 6:00 pm.
II. Minutes from last meeting: approved as submitted.
III.Public Comments: Susan Sebens spoke regarding assistance from the Board for clearing lagoon blackberry overgrowth near intersection of Dugualla and Shorecrest roads. Susan states there is a safety issue due to vegetation creating a blind corner which is dangerous to pedestrians. The subject vegetation is part of the Whidbey-Camano Land Trust.
IV.Treasurer Report: Tom McKeon - See attached report. Bank balance $400,771.31 Tom presented budget figures for new fiscal year which were discussed and approved by the board. Tom reported 47 residents have not paid annual dues and 3 residents are more than 90 days delinquent on water bills. Tom will send warning letters.
a. DCI Water Policy and Tap Fee Increase - Board members voted unanimously on two motions to approve the following changes: (1) As of October 1, 2019 basic water connection charges per installed meter will be $6,000.00 for properties within DCI platted divisions and $9,000.00 for properties outside of DCI platted divisions. (2) As of January 1, 2020 monthly water rates for non-DCI residents will increase to $75.00 monthly. A third motion to propose that properties on Kellogg Lane become part of the DCI community was tabled for further review. Danny and Don Kaiser will compose a letter informing the Kellogg Lane residents of their option to join DCI and submit it for approval at the next board meeting.
b. DCI By-Laws proposed changes will be mailed to DCI members for review before the end of July and will include a reminder about the Summer Concert on August 3. The letter and proxy form for the annual meeting will be mailed to DCI members before August 21.
c. Water usage request by WCLT - volunteers were on-site on July 17 using DCI water. Water total amounts will be recorded, Danny Kaiser will monitor.
d. Board members agreed to be present to lend support to Susan Sebens on July 25 at 2:30 PM when WCLT Land Steward Jessica Larson will be at lagoon for invasive species removal. Shawn Albert will contact Island County Roads Department for assistance with blind corner on a public roadway.
e. Status of DCI - is it a Home Owners Association or a Water Board? Board will continue to study. Legal help may be required.
f. Painter needed for Totem Pole at Dugualla/Taylor intersection. Shawn Albert reported no bids to date for the work.
g. A test of the generator function at the pump house and the chemical house will be required once AA Electric completes work installing transfer switches. Shawn Albert will track completion and report to Danny Kaiser for followup.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Use Restrictions: No report
c. Communications: DCI August 3 summer concert - Susan Schopf will publicize on Dugualla FaceBook page and also utilize sandwich boards on community street corners. Susan will research and contract website support business to perform needed regular DCI website updating and maintenance. Shawn Albert and Joseph Bock referred individuals to contact for website help.
d. Community Meetings: Annual Meeting September 21. Don Kaiser contracted with Shonuff Barbecue Foods LLC to cater the dinner. Beverages (soft drinks, beer and wine) will be provided.
e. Water System: The 2018 Water Quality Report received from King Water will be posted on the DCI website. A water usage report from King Water reported some properties using extremely high amounts of water. Property owners should be notified and leakages should be investigated
f. Lagoon: No report.
g. Special Initiatives:No report.
h. Facilities: Jerry Schopf reported concern regarding broken pipe in parking lot at clubhouse and further investigation will be done. It is not clear what purpose the pipe serves.
I. Security: No Report
a. Effort to obtain Whidbey-Camano Land Trust permission to remove invasive bushes is ongoing.
b. Actions by DCI to support Washington State vs. Navy regarding jet noise will be followed up by Mike Henderson in place of Mark Quinn who has sold his DCI home and moved. Issue of concern is absence of Dugualla Community in the Navy Environmental Impact Statement (EIS).
VIII. Items Held Over:
a. Water System: No discussion regarding water system analysis/survey needed to determine long-term viability. Danny Kaiser will contact Sondra at King Water for cost estimate and/or recommendations.
b. Process required to make changes to DCI Building & Use Restrictions - Curt Myron
IX. Adjournment: 9:00 PM
X. Next Meeting: Wednesday, August 21, 2019 at 6 PM