Attending: Steve Smith, Leslie Wagner, Mark Van Wyngarden, Julie Chan, James Jolly, Myron Parry, Graig Habermann

 

Absent: Shawn Albert, J.D. Ray

 

Guests: Nancy Eagle

 

1.The meeting at the clubhouse was called to order at 6:02 PM January 17, 2024 by President Jim Jolly.

 

2.Minutes from 12/20/2023 Board Meeting: After complementing Mark on how well he prepared them, Myron made a motion to approve the minutes as submitted.  Seconded by Steve.  Passed unanimously.

 

3.Treasurer’s Report: Bank balance as of 12/31/2023 is $595,647.33 with $559,263.38 in the money market account and $36,383.95 in the checking account.  See attached report.  Julie reported that she transferred funds from the checking to money market account and is preparing to ladder CDs with a short-term date range in order to get better interest rates.  Julie also noted that some costs have increased since NW Natural Water took over King Water.  After discussion, the Board agreed these costs will be part of their discussion with King Water (see below).

 

 

 

Jim and Julie to meet with Peoples Bank on 1/18 to move money into a higher interest bearing CD accounts.

 

4.OLD BUSINESS

 

a.Door Hanger: Graig presented a draft (sent a sample to each Board Member).  Graig reported that the hangers should be printed on card stock.  After discussion, Graig to update the draft with the Board’s suggestion and send a second draft.  Will wait until after the meeting with King Water to print them.

 

b.Graig reported that a friend of his donated a large used TV that he plans to mount in the clubhouse.

 

c.The Board discussed the King Water Services agreement and King Water/NW Natural Water’s performance on the 10/17/2023 water Leak on Bayfront Lane.  The consensus was for Steve, Jim and Mark to meet with King Water to discuss the contract, services and expectations in general and specifically relating to customer notifications and purging the system following repairs.  Steve to arrange the meeting.  Steve has tried several times to schedule with King Water.  More to follow.

 

d.During the 12/20/2023 Board Meeting discussion regarding updating our water system, the board the board decided not to engage Coffman at that time and determined the need to meet with Cory Johnson to better understand how he can assist us in the process.  During the discussion at this meeting the Board confirmed that they will want to meet with Cory Johnson.  More to follow.  Graig and JD to look in the Board notebooks for a detailed drawing of the water system to support the discussion.

 

e.Architectural application for Division 1, Block 3, Lot 3, 663 Maplewood Loop:

 

Nancy Eagle attended the meeting and stated that her son, Mike Eagle is the contractor for this home.  She also related her attempts to contact the Board and that Shawn had sent her a text or email stating that the plans do not meet the height requirement specified in the BURs.  Steve Smith stated he was working with Nancy to get the approval of the impacted lot owners.  After discussion, the Board stated that once the impacted lot owners have signed that they do not object to the height of the new home and the documents are submitted to the Board, the Board can approve the plans.

 

 

 

5.NEW BUSINESS

 

a.Julie to work with Mike Legere regarding clubhouse revenue posting issues.

 

 

 

6.Visitor comment: (see above)

 

7.Executive Session (Board Members Only):

 

 

 

Mark and Myron related that they had contacted Jacob Cohen, DCI’s long-time attorney, about becoming DCI’s registered agent with the WA Secretary of State.  They also related that Mr. Cohen declined the offer as he is planning to retire in the next two to three years and that Mr. Cohen recommended Matthew Walker as an attorney who is familiar with nonprofit corporations that are involved as homeowners’ associations and that Mr. Walker could act as DCI’s Registered Agent.

 

 

 

Mark and Myron also related that, due to time constraints and the necessity for the Board to approve a change in attorneys, they made the executive decision to have King Water again submit the Annual Report using the Nature of Business language approved by the Board at the 11/15/2023 meeting.

 

 

 

Myron and Mark met with Matthew Walker on 12/18/2023 and prepared notes from their meeting (attached).  Following a discussion, Myron made a motion to ask Matthew Walker act as DCI’s corporate attorney and Registered Agent with the WA Secretary of State.  Jim Jolly seconded.  Passed unanimously.  Mark and Myron to contact Mr. Walker and continue to identify and prioritize the tasks and services the Board should be performing according to RCW 64.38.

 

8.Next Meeting: Wednesday, February 21, 2024 at 6:00 PM.

 

9.Adjournment: 7:30 PM.

 

Respectfully submitted, Myron Parry