DCI Board Meeting Minutes 20240221 first draft.docx

 

 

 

 

 

Attending: Steve Smith, Leslie Wagner, Julie Chan, James Jolly, Myron Parry, Graig Habermann, J.D. Ray

 

Absent: Mark Van Wyngarden, Shawn Albert

 

Guests:

 

1.The meeting at the clubhouse was called to order at 6:01 PM February 21, 2024 by President Jim Jolly.

 

2.Minutes from 1/17/2024 Board Meeting: Steve Smith made a motion to approve the minutes as submitted.  Seconded by Graig.  Passed unanimously.

 

3.Treasurer’s Report: Bank balance as of 1/31/2024 is $593,382.39 with $560,635.28 in the money market account and $32,747.11 in the checking account.  See attached report.  Julie reported that last month’s total was $595,263.36. This is a decrease of $1,880.99 from last month.  The main reason is because the NW Natural Water bill included repair charges of about $4,500 for work from November 2023.  Water charges from Oct-December 2023 were billed in January 2024.  We will start collecting payments in February which will add to the bank account.

 

 

 

4.OLD BUSINESS

 

a.Door Hanger: Graig presented another draft after emailing it to each Board Member prior to the meeting.  After discussion, Graig to wait until after the meeting with King Water to print them.

 

b.Meeting with King Water/NW Natural Water: Steve reported that he had several possible meeting times for this week.  Consensus was for Jim, Steve, Graig and Mark to attend.  Steve to coordinate date/time of meeting.

 

c.Architectural application for Division 1, Block 3, Lot 3, 663 Maplewood Loop: Steve reported that the three impacted lot owners have signed that they do not object to the height of the new home and the documents are submitted to the Board (emailed to each Board Member prior to the meeting - see attached).  The Board discussed the process defined in the BURs.  Steve moved to approve the plans as submitted.  Graig seconded.  Passed unanimously.  Steve to let the owners know that the plans are approved.

 

 

 

5.NEW BUSINESS

 

 

 

a.Broken water main on Bay Front Lane: Graig reported that King Water made multiple trips to Bay Front Lane and were unprepared to address the broken water main.  Graig also reported that on Monday, 2/2, Nathan told him the repair band installed was not the correct one.  The job went from Sunday to Friday with four visits while it should have been fixed and done in a single visit.  Multiple trips and not having the correct tools and parts to make the repairs will be discussed with King Water at this week’s meeting.

 

 

 

b.Julie to Jim met with People’s bank to secure Certificates of Deposit earning better interest on community funds.  Will try for 2/22 at 2 PM.

 

6.Visitor comment:

 

7.Executive Session (Board Members Only):

 

a.Matthew Walker: Myron reported that Mathew Walker has not yet been asked to act as DCI’s corporate attorney and registered agent.  Mark and Myron to follow up.

 

 

 

Myron also reported that the Annual Report to the Secretary of State was filed in a timely manner.

 

b.Revision to Chlorine Testing to comply with new WA Health Requirements: Myron forwarded an email and estimate (attached) from King Water/NWNW to all Board Members on 2/14/2024.  Steve presented the options to comply with the new requirements.  The Board discussed the opportunities for cost saving to comply as well as reducing monthly charges from King Water/NWNW.  The Board also discussed the challenges and costs of a cloud-based monitoring system.  The consensus was to initially have King Water check the system more often to comply with the March 1 2024 deadline and explore the costs/feasibility of the system they recommend.  This will be further discussed with King Water at this week’s meeting.

 

c.Generate list of topics/questions for King Water Meeting. 

 

i.Myron reported that on 2/7/2024 he sent an email to Joanne Skaar at King Water regarding missing 1/9/2024 meter readings.  He will forward this email to Jim, Mark, Graig and Steve for the meeting.

 

ii.Graig and JD would like to be notified by King Water if there is a water leak.

 

iii.Get in touch with Mark for his questions.

 

8.Next Meeting: Wednesday, March 20, 2024 at 6:00 PM.

 

9.Adjournment:  6:53 PM.

 

Respectfully submitted, Myron Parry