DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 02/16/22
Attending: Clint Christensen, Steve Hucke, Danny Kaiser, Nadia Kent, Myron Parry, Shawn Albert, Graig Haberman, Larry Caton
Absent: Chris Johnson
Guests: Mickie Hucke
1.The meeting at the clubhouse was called to order at 6 PM by President Steve Hucke.
2.Minutes from 1/19/2022 Board Meeting were approved. Passed unanimously.
3.Treasurer’s Report: Clint Christiansen - See attached report.
a.Bank balance as of February 13, 2022 is $465,362.76, savings account, $390,464.61 money market account, $74,898.15 checking account. See attached report.
b.Clint reported:
i.Jones Accounting accepted a $700 credit card payment from a member and did not forward that credit when transferring the books to King Water. Clint was able to resolve the issue.
ii.Jones Accounting did not file Form 990 (Return of Organization Exempt from Income Tax) in a timely manner and that the IRS invoiced the Community a penalty of $1,100. He also reported that he will submit a letter so that the IRS will waive it.
iii.Jake Cohen (DCI Attorney) has not yet submitted an invoice yet for his services regarding late payment of water invoices for a lot located outside of the Community.
iv.He is developing information to report full prior year activity as well as current year activity on the monthly Treasurer’s report.
4.OLD BUSINESS
a.Nadia reported that Lagoon pipe cleaning went well. She also reported that she and Chris went to the Island County Planning Department on January 25th to determine if a permit is required to clean out the pipe. Inserted in the minutes below is an email from Chris documenting their visit and the fact that the County has not responded:
From: Christopher Johnson [mailto:cjohnsone1954@gmail.com]
Sent: Friday, February 11, 2022 2:05 PM
To: j.lange@co.island.wa.us
Cc: Nadia Kent <nvbmk@comcast.net>; Steve Hucke <stevehucke@comcast.net>
Subject: SEEPA permit - Dugualla Hiegths -Lagoon inlet
Jonathan,
Hope this email finds you well.
My name is Chris Johnson. I am a board member of Dugualla Community Inc.
Myself and fellow board member Nadia Kent went to the planning department on January 25th. We were seeking information on a SEEPA permit for our need for Bi-annual cleaning of the inlet pipe from the lagoon to Skagit Bay. We spoke to Cindy and she copied the information we had with us. She said you were in a meeting at the time and that she would deliver it to you.. She also indicated that you would get back to us.
It has been 3 weeks since we made the trip to Coupeville. We have yet to hear from you.
I understand your department is short handed and the position that would do this kind of request is not filled.
My phone number is (425) 417-34 47. Email address is cjohnsone1954@gmail.com. I would like to discuss this matter with you.
Thank you for your attention on this matter.
Chris Johnson
Board Member - Dugualla Community Inc.
b.Duguallbay.org website
i.Myron reported that he and Steve Hucke visited with Mike Henderson and had Mike sign the Isomedia form to update the account contact information. After the update, the phone number is Myron’s cell number, the email is his personal email address and the contact name is Board Members/Myron Parry. Myron will write a procedure for each Board Secretary to change it over to the next Secretary to avoid the challenges we just had updating the above account information.
ii.Myron also reported that he was working with Steve Johnson to make duguallabay.org email addresses available to the President, Vice President, Secretary and Treasurer. The addresses have been created, but there are problems using Outlook to send and receive email messages.
c.Nadia, Steve Hucke and Mike Legere to pursue bid to install switches near the electrical panel to avoid using breakers to turn certain devices on and off. Decided to lock the breaker panel instead of installing separate switches and that Larry would make panel keys available as necessary.
d.Water line replacement: Larry and Danny met with Nathan from King Water and confirmed that a contractor may replace pipe with pipe of the same diameter without a comprehensive engineering study. Nathan to introduce them to the contractor that King Water has used extensively. The plan is that the contractor will replace pipe with pipe of the same diameter then a crew from King Water will connect the meters to the pipe.
e.Work is scheduled for 2/17 to make repairs (including access to the valve that was paved over) and install meters along Dugualla Road between Taylor Road and the west end of Maplewood Loop. Notice of the work was posted on the duguallabay.org website, posted on Facebook and Danny visited each home.
f.The Board discussed the difference between a Member and a customer (connected to the water system, but the property is located outside of Dugualla Community Inc). Danny and Myron to define issues and recommend a course of action.
5.NEW BUSINESS
a.DCI Board of Directors Meetings are normally held on the third Wednesday of the month. In September 2022, the meeting would normally be scheduled for September 21st. Someone would like to rent the clubhouse on the 21st. The Board agreed to hold the September Board meeting on September 14th.
b.There was an inquiry about renting the clubhouse and shooting fireworks off over the water on the Fourth of July. The Board discussed the pros and cons of allowing this activity. Graig to look into the insurance aspects.
c.Steve received a phone call from a Member on Shorecrest Drive to report poor quality of the water coming out of the tap. Steve contacted Ron at King Water who stated that the poor quality could be due to multiple unoccupied homes on that line. Ron recommended flushing that pipe once per month during the winter months when homes are more likely to be unoccupied. Estimated cost per flush is $85. Steve authorized flushing the line as soon as possible. Danny made a motion for King Water to flush the line during winter months on an ongoing basis. Nadia seconded the motion and it was approved unanimously.
d.Myron to have posted on duguallabay.org that King Water will be the contact for title companies and realtors.
e.Danny reported that the ring of keys was missing at water treatment building. Danny was checking with companies that have access to the building and looking into replacement keys.
f.Nadia reported that she is getting a work party together with Whidbey Island Land Trust for blackberry removal from the land in the Trust. Bring your own tools. Date to be determined.
6.Visitor comment
7.Next Meeting: Wednesday, March 16, 2022 at 6 PM.
8.Adjournment: 6:44 PM
Respectfully submitted, Myron Parry, Board Secretary