DUGUALLA COMMUNITY, INC. BOARD MEETING MINUTES 3/20/2019
In Attendance: Shawn Albert, Joseph Bock, Jim Hummer, Danny Kaiser, Don Kaiser, Tom McKeon, Jerry Schopf, Susan Schopf
Absent: Rob McMillan, Tom Luehr Guests: None
I.Meeting called to order at 5:30 pm.
II. Minutes from last meeting were approved as submitted.
III.Public Comments: None
IV.Treasurer Report: Tom McKeon reported a bank balance of $374,700.08 which is down $33.62 from last month. Discussion regarding five water accounts in arrears more than 90 days.
a. Danny Kaiser and Jerry Schopf will identify DCI property expenses to be covered by Reserve Funds.
b. Jim Hummer agreed to be primary record keeper for DCI property owners, water bills, and annual dues spreadsheets.
c. Tom McKeon will obtain a copy of contract with Jones Accounting for Board review. Discussion of how to handle accounts in arrears and frequency of water payments - bill annually, semi-annually or quarterly with incentives.
d. Jim Hummer will continue to work on DCI storage shed, dispose of miscellaneous junk but not documents. A master file will be set up. Discussed need for fire-proof file cabinet.
e. Discussion regarding summer band concert. Susan Schopf will conduct a poll on Facebook to determine interest.
f. Joseph Bock and spouse volunteered to paint the Dugualla Totem pole this spring. Paint stored for this purpose will be checked, may be too old.
g. Board approved new monthly meeting time of 6 PM to accommodate work schedules of some members.
VI.Officer and Committee Reports
a. Architectural Control: No report
b. Building and Restrictions: Danny Kaiser proposed adding wording disallowing mobile, modular and manufactured homes on any property within DCI boundaries.
c. Communications: DCI quarterly newsletter - Susan Schopf will prepare cost proposal to discuss at April meeting.
d. Community Meetings: Don Kaiser is working on details for Annual Meeting in September.
e. Water System: Danny Kaiser will continue working on water policy and present at April meeting. Joseph Bock will contact a Bellingham company to do a complete assessment of the DCI water system to provide information regarding possible repairs/updates that might be done now to help prevent future major repairs and expenses. Discussion regarding cleaning interior of water storage tanks, when or if required. Pressure washing and painting exterior of water storage tanks at Birch and Emory Trail discussed.
f. Lagoon: No report
g. Special Initiatives: No report
h. Facilities: Shawn Albert presented bid for clubhouse new kitchen and bathroom floors installation. Board approved $3886.03 labor cost. Jerry Schopf asked for work to be completed before wedding rentals scheduled in May/June.
VII.New Business: None
VIII. Items Held Over: None
IX. Adjournment: Jerry Schopf adjourned the meeting at 8:24 PM
X. Next Meeting: Wednesday, April 17, 2019 at 6 PM