DUGUALLA COMMUNITY, INC.
BOARD MEETING MINUTES 6/24/2020
In Attendance: Shawn Albert, Joseph Bock, Larry Caton, Clint Christiansen, Danny Kaiser, Steve Hucke, Tom McKeon, Curt Myron, Susan Schopf
Absent: None
Guests: Jerry Schopf, Mike Henderson
A.Meeting conducted online (Zoom) called to order at 6:23 pm by President Danny Kaiser.
B. Minutes from 5/20/2020 were previously approved. Due to the COVID pandemic there were no Board meetings in March or April.
C.Public Comments: Mike Henderson spoke to the Board about following up with Navy personnel regarding jet noise and low-flying planes over the DCI community. The Navy is required to install noise monitors at locations around North Whidbey and Mike’s goal is to have one placed at or near the clubhouse. Mike also asked for residents help by tracking the day/time, type of plane, etc. of offending flights and reporting them to: comments NASWI@navy.mil. This email address will be published in a community newsletter to be sent out with the July 1 water billing.
D.Treasurer’s Report: Tom McKeon report (see attached). Bank balance currently is$433,631.21 which is an increase of $4,669.62. Tom reported 7 residents are more than 90 days delinquent on water bills and will receive warning letters.
E.Old Business
a. Facilities: Danny Kaiser reported the contracted landscaper is continuing to do an unsatisfactory job and the consensus is to search for a replacement. Jerry Schopf heard a recommendation and Danny will follow up with an interview of Leo Ceastorena who does landscape maintenance for several Dugualla residents.
b. Water System: Danny Kaiser and Larry Caton investigated the leaking water in theground near the well house and believe it is due to a collapsed drain line. Shawn Albert will contact someone who can dig a trench so repairs can be made in the next 30 days approximately.
Danny is talking with the owner of King Water to get an overall assessment of the state of the Dugualla Community water system to assist the Board in planning for possible future needed repairs.
c. Architectural Control: Steve Hucke will act as back-up to Shawn Albert.
d. Building and Use Restrictions: Steve Hucke will act as back-up to Shawn Albert.
e. Communications: Susan Schopf will produce a community newsletter to be sent to DCI residents in the July 1 water bill mailing. The newsletter will contain information regarding the summer concert planned for August 29, the postponement of the annual meeting due to the COVID pandemic, keeping water meters and fire hydrants clear of growth, reminder to residents to maintain property as required by BUR covenants.
f. Community Meetings: The annual meeting scheduled for Sept.19, 2020 is postponed to a date to be determined due to COVID restrictions. The DCI bylaws allow for a change in the date as long as residents are notified within 30 days. Curt Myron will continue to monitor the Island County Dept. of Health restrictions regarding indoor gatherings.
The community summer concert set for August 29 is still scheduled. Those attending will be asked to follow Island County guidelines at the time regarding social distancing and face masks.
g. Security: No report.
h. Lagoon: Joe Bishop asked for contact information to schedule the annual lagoon drain clean-out. Susan Schopf will provide an email address and phone numbers.
i. Whidbey Camano Land Trust: WCLT asked for permission to use community water again this year if necessary during dry summer months. The Board agreed to allow this.
F.New Business - Danny Kaiser will research the type of paint required for painting the water tanks and ask for volunteers to clean and paint the tanks at the corner of Birch and Emory Trail.
Steve Hucke expressed concern regarding a fire hydrant that is overgrown by shrubbery in his neighborhood and will follow up with the fire department.
Larry Caton will get bids for replacing the generator at the well house. The current generator is not large enough to provide the required power for all the pumps during an electrical outage. Costs estimated to be $2,900 to $5,000 plus labor.
G. Adjournment: 7:55 PM
H. Next Meeting: Wednesday, July 15, 2020 at 6 PM on Zoom.
Addendum to the minutes:
A phone discussion the next day on June 25 with concerns expressed by Danny Kaiser and Curt Myron regarding the safety of hosting a summer concert at the Dugualla clubhouse resulted in Danny asking for a board vote by phone to be followed up with email votes. The votes were 8 NO and 1 YES.
The newsletter being sent out July 1 will announce the cancellation of the summer concert.
Respectfully submitted,
Susan Schopf, Board Secretary