DCI board meeting minutes 20240821 first draft a.docx
Attending: Steve Smith, Myron Parry, Graig Habermann, Leslie Wagner, Julie Chan, James Jolly, J.D. Ray
Absent: Shawn Albert
Guests: Steve Johnson, Mike Legere, Gayle Weber (renter)
1.The meeting at the clubhouse was called to order at 6:01 PM August 21, 2024 by President Jim Jolly.
2.Minutes from 7/17/2024 Board Meeting: Graig made a motion to approve the minutes as submitted. Seconded by Steve. Passed unanimously.
3.Treasurer’s Report: Bank balance as of 7/31/2024 is $630,885 with $365,083 in the money market account, $63,500 in the checking account and $202,301 in a certificate of deposit. See attached report.
4.OLD BUSINESS
a.Maintenance around the boat ramp area: Board Members expressed concern that the boat ramp area was not being mowed. Update: Julie tried to get a copy of the landscape maintenance contract. Graig reported that he mowed it once shortly after the last board meeting and will mow it again before the end of the year.
b.Missing water meters:
i.625 E Maplewood Loop - request for information regarding new water service. Steve reported that King Water has been asked to look for the connection point. Graig reported that Nathan found the box. King Water should start reading the meter going forward.
ii.Meters missing in the community: The Board discussed that the process of responding to requests for water service through installing the water meter then beginning to read the meter and issue water invoices does not work smoothly. Steve to look into how many meters are we missing in the community. Myron to request July meter readings in excel format from King Water and forward to Steve. Myron reported that he sent the July meter readings to Steve.
c.Recycle pump ruined during water outage to repair leak at 841 Shorecrest. King Water did not notify anyone that they shut off the water and Steve reported that JJ from King Water refused to repair the pump. Owner is looking for a credit on their water invoices. After discussion, Steve to notify owner we will not pay for the repair or issue a credit.
d.Request for water service for lot just east of 625 Maplewood Loop – Steve reported that he put a note on the construction meter post asking the building to submit plans to DCI for review and not to start construction.
e.Dugualla District Code for 811 Tickets –Graig reported that he left a voicemail. More to follow. Graig also reported that he is looking into Applied Professional Services as an alternative to locate utilities.
f.Easements to Lebailly, Chambers and Moriarty properties – update:
The agreement includes:
Moriarity and Chambers hereby terminate, release and relinquish all access road and utility access easements created or reserved in favor of the Moriarity Property and Chambers Property, including those described in Auditor’s File Numbers 247653, 4009110, 4319938, 248686 and 248687 or any other currently unidentified access road and utility easements that provide legal access to the Moriarity Property and Chambers Property, except as specifically identified in Recitals E and F.
This would include water and access easements to the south of the property, which the Moriarty’s do not want to relinquish. Ryan Elting, WCLT Executive Director, responded in an 8/16/2024 email.
No action taken as the parties do not agree. Steve to work with the Land Trust to get all-concerned in one room and to resolve any issues.
g.Increased chlorine testing and automation - Steve reported that he is trying to determine King Water’s charges and how often King Water visits the treatment building.
h.Responses to letter to the community requesting contact information: Myron reported that he has entered 56 lines of data, all with telephone and email representing 45 unique addresses.
5.NEW BUSINESS
a.Steve Johnson summarized his work developing a contact list for the community and the Board thanked him. The Board explained that it has to rely on information provided by the Members, not what is gleaned from various sources. Myron also explained that the Board will be collecting contact information from the ballots and proxies with the Annual Meeting mailer.
b.Alternative for Engineering Study: An engineering study created by a licensed engineer is required for any water pipe replacement, regardless of the extent of the project. Steve reported that he contacted Jeff Tasoff who is located on Whidbey Island. Sierra and Corey Johnson recommended him. Jeff is developing a ROM (rough order of magnitude) estimate to replace 4800’ of water pipe (Shorecrest, Bay Front and Beacon View).
c.D&O Insurance renewal: Julie received a proposal for renewal. Julie approved it and sent it back. Next step is to receive an invoice and pay it.
d.Galvanized pipe deterioration at meter connections: JD stated that the water filter on his home require frequent replacement. He also knows of others experiencing the same problem. After discussion, JD moved to authorize $2500 to engage C Johnson Construction to provide a vacuum truck to determine the condition of the supply line immediately prior to and after the meter for four or five homes that are experiencing short water filter life. Myron seconded. Passed unanimously.
6.Visitor comment:
a.Gayle Weber questioned how to control the Himalayan blackberry that is on the land WCLT administers. Gayle to draft letter and send to Steve. Steve to contact Land Trust to get the topic started.
b.Mike Legere: asked about the “don’t drink the water” sign on the kitchen water tap in the clubhouse. The Board responded that there is no known problem with the water. Mike will remove sign and flush the water lines more frequently.
7.Executive Session (Board Members Only): The Board discussed planning for the Annual Meeting.
8.Post executive session: Myron made a motion to notify Members regarding the Annual Meeting and the mailer to the Members via:
i.Dugualla Facebook (Jim to write and post)
ii.blanket email (Myron to have Steve Johnson send what Jim wrote)
iii.signs on entrance roads (Myron to place).
Motion seconded by JD. Passed unanimously.
9.Next Meeting: Wednesday, September 18, 2024 at 6:00 PM.
10.Adjournment: 8:17 PM.
Respectfully submitted, Myron Parry.