GO BACK
 
DCI board meeting minutes 20240918 first draft a.docx
 
 
 
Attending: Myron Parry, Graig Habermann, Leslie Wagner, Julie Chan, James Jolly, J.D. Ray
 
Absent: Shawn Albert, Steve Smith
 
Guests: Tom Glenn, Chuck Kawakone
 
1.The meeting at the clubhouse was called to order at 6:00 PM September 18, 2024 by President Jim Jolly.
 
2.Minutes from 8/21/2024 Board Meeting:  JD made a motion to approve the minutes.  Seconded by Leslie.  Passed unanimously.
 
3.Treasurer’s Report: Bank balance as of 8/31/2024 is $641,542 with $365,748 in the money market account, $73,493 in the checking account and $202,301 in a certificate of deposit.  See attached report.   Julie reported that there was a one-time charges in August for tax prep and part of the King Water/NWNW invoices for the PSE contractor water main break repair.  Julie to follow up with PSE to reimburse us for the repairs, flushing and getting the air out of the lines.
 
 
 
4.OLD BUSINESS
 
a.Alternative for Engineering Study: Steve reported that an engineering study created by a licensed engineer is required for any water pipe replacement, regardless of the extent of the project.  Steve had contacted Jeff Tasoff.  Steve was not able to attend this meeting but reported to Jim that Steve does not yet have the proposal from Jeff, but may have it by Saturday for the Annual Meeting.
 
 
 
b.Status of galvanized pipe deterioration sampling by C Johnson Construction – JD reported that he is looking for four or five volunteers (homes experiencing short water filter service life) to have the pipes immediately before and after the meter examined.  JD reported that he is still looking for volunteers.
 
 
 
c.Status of communication w/Land Trust to mitigate Himalayan Blackberry growth – no report
 
 
 
d.Status of Easement dispute (Cassandra Moriarty’s latest comms) – no report
 
 
 
e.Easements to Lebailly, Chambers and Moriarty properties – At the 8/21 Board Meeting, no action was taken as the parties do not agree.  Steve to work with the Land Trust to get all-concerned in one room and to resolve any issues – no report
 
 
 
5.NEW BUSINESS
 
 
 
a.VRBOs in the Community – See Susan Schopf’s email (attached) regarding 3828 Emory Trail (Division 3).   Section 2 of the BURs state: Rental for residential purposes of a dwelling coming within the terms hereof shall not constitute a business or commercial purpose.  Myron related that this has come up several times Board meetings in the previous years and that it makes sense to have an attorney review the concept of duration for “residential purposes” in the BURs.
 
 
 
b.Late payment on water bills.  Julie reported that she did not know of a consistent policy to pursue late payment.  Myron recommended documenting how King Water/NWNW approaches late payments and then develop a policy (run the policy by the attorney before implementing).  Myron also related that Article 9, Sections 3 and 4 relate to the Board responsibilities in this process.
 
 
 
c.Water reduction request ($8,688 less $150) water break.  Graig pointed out that to date the Board has forgiven leaks in the ground between the meter and the home that are not readily seen.  This request includes negligence by turning off the heat in the winter and not turning off the water for a home that was vacant for an extended period of time.    Jim to ask Steve to find out more and possibly offer them half or the Board will post a lien for the full amount.  This offer would make the Community whole for the costs to supply the water.
 
 
 
d.Status of quorum required to conduct business at the Annual Meeting – Myron reported that he has received proxies representing 50 lots to date.  This requires 77 additional lots to be represented by lot owners attending the meeting.  When asked what is the plan if we can’t get enough members to attend, Myron suggested that if we are close to a quorum we try to quickly find attendees to complete the requirement.  If that is not possible, there is no meeting on 9/21 and we reschedule to a future date while meeting the notification requirements.  Attached are the emails, Facebook posts and postings on the duguallabay.org homepage publicizing the meeting.
 
 
 
e.Presentations at the Community Meeting (A chance to share with the Board for fine-tuning/suggestions/comments):
 
i.President’s Report – Jim – Jim read his report, which was well-received by the Board.
 
ii.Treasurer’s Report – Julie – Julie has a concept and will flesh it out
 
iii.Update on Water Main Replacement Project – Stephen – no report
 
iv.Reserve study – Jim to ask Steve what he came up with – Myron to e-mail everyone the Sierra’s study
 
v.Motion to Approve Amended By-Laws – Jim
 
vi.Board Election – Jim
 
 
 
f.Admin roles for Community Meeting
 
i.Member Comments – Jim
 
ii.Setting up the Clubhouse – All be at the clubhouse at 2 PM
 
iii.Check-in Table – Donette Parry & Tom Glenn & Leslie & Myron
 
iv.Snacks & Beverages – Stephen
 
v.DJ Music – Mike Legere has agreed to provide music and microphone(s) for the meeting
 
vi.Clean-up - Graig
 
 
 
g.Graig proposed purchasing a metal locating device to find the water line shut-off valves on the surface, then Geo locate them.  Graig requested that the Board provide $40 in marking materials and $400 to $550 for the locator as well as 8 hours of Nathan’s time.  JD moved that the Board will provide up to $2000 for this project.   Jim seconded.  Passed unanimously
 
 
 
h.Adjourned at 7:35 PM
 
 
 
6.Next Meeting: Wednesday, October 16, 2024 at 6:00 PM.
 
7.Adjournment: 8:17 PM.
 
Respectfully submitted, Myron Parry.